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Club Executive Responsibilities
This page details the executive responsibilities of the Cliffhangers. Whenever a new exec is elected, he or she will be guided and trained by the previous exec of that position until they are able to perform their duties on their own. Furthermore, any past exec is available and will provide help and guidance to the current execs.
President
General
The President is the elected head of the club, they are responsible for the running of the club, albeit with the assistance of the executive. They hold overall responsibility for ensuring the standards of the club are maintained, as well as the financial status of the club. The President (and the rest of the executive) is elected at the AGM held around October each year and holds office for 12 months.
Duties
Typical duties that the President may be required to do include:
- Delegate tasks to other executive or club members
- Act as point of contact for external correspondence
- Ensure executive roles are be fulfilled
- Act as executive power in between meetings
- Chair club meetings
- Provide overall direction for club
- Make any necessary decisions (in conjunction with the remaining executive committee) regarding any aspect of the club.
Vice President
General
The Vice President assists the President in running of the club and to help ensure the standards of the club are maintained. The Vice President will become the President the following year after being elected.
Treasurer
General
The Treasurer is elected and manages the financial assets and liabilities of the club.
Duties
Typical duties that the Treasurer may be required to do includes
- Contacting applicants on the status of their membership application
- Collecting membership fees and answering enquiries regarding membership fees
- Paying of accounts
- Monthly reports of Bank Account
Secretary
General
The club secretary help organize general club meetings, replies to emails and overall aid in the smooth running of the club.
Duties
Typical duties that the Secretary may be required to do includes
- Organising monthly club meetings: decides on date, time, and venue
- Inform the club of club meeting details via the forum and email
- Liaising with the club executives regarding proposed agenda items at executive club meetings
- Liaising with the club members regarding proposed agenda items at club meetings
- Replying to general emails directed at the club
- Documenting meetings by taking of and writing up minutes
- Provide the club with the minutes via forum and or email
- Help with general club organisation
Quartermaster
General
The quartermaster’s role is to manage the usage, storage, borrowing, maintenance and purchase of the clubs equipment.
Detailed
Storage
Whilst the quartermaster is responsible for managing the storage of gear, he/she need not store it at their own place – they need only find a suitable location and ensure the security of the gear.
Borrowing
- The quartermaster is responsible for education of and the final decision on the rules of borrowing club gear.
- The quartermaster must ensure the climber borrowing gear has the appropriate skills and experience to borrow it.
- They should make all reasonable effort to be available at least once a week for gear to be borrowed from them.
- The quartermaster should record and track the borrowing and return of gear.
- It is partly their responsibility to impart the importance of care of gear to respective borrowers.
- The quartermaster should provide some assistance to the trip coordinators in ensuring the correct gear makes it onto trips – this does not mean organizing the gear or doing it for them, just providing an umbrella of coverage to make sure first aid kits and general gear requirements are covered.
- The Quartermaster should provide some measure of encouragement toward borrowing of club gear.
Maintenance
Refer to the individual wiki sections under the Quartermaster page for more details on these points.
- The quartermaster should arrange and promote at least two gear sorts per year
- These sorts should endeavour to promote appropriate gear maintenance skills and knowledge
- The quartermaster should regularly keep track of and check high risk gear
- All ropes should be checked for soft spots and exposed core sections.
- All quickdraw slings, and helmet straps, harnesses should be checked for excessive abrasion or cuts
- Helmets should be checked for cracks/breaks
- Gear should be clearly labelled as QUT and individually numbered
- The quartermaster should arrange for the regular washing of ropes.
- The quartermaster should arrange for the lubrication and cleaning of karabiners and slced’s as required.
Purchase
- The quartermaster should arrange for quotes on, and the purchase of club gear.
- All reasonable effort should be made to provide and keep in good condition the ‘’appropriate’’ amount of climbing gear required for the clubs size
- ‘’Appropriate’’ means enough so support current club membership levels and encourage growth
- The quartermaster should purchase extra gear to promote training and skill development in the more specialist skill areas.
- This last point is important to promoting the long term development of the club and the retention of older club members by encouraging them to continue developing and providing them with more reason to remain members.
Skills Coordinator
General
The skills coordinator's role is to ensure effective skills transfer is taking place in the club.
Duties
Typical duties that Skills Coordinator may be required to do includes
- Manages the log book system
- Organises courses teaching special skills such as General Skills and Rescue Skills
- Facilitate for those in need of learning to learn from those who can teach
Trip Coordinators
General
The trip coordinators help arrange the club trips. by posting on the forum where we will be going, where we will leave from and organising car seats allocation. Also ensuring that only financial club members attend trips.
Duties
Typical duties that Trip Coordinators may be required to do includes
- Organising club trips
- Inform the club of these trips via forum
- Ensure only financial club members attend these trips
- Organise annual trips
- End of the year trip to Blue Mountains
- Easter Brooyar
Social Directors
General
Organises social events for the club.
Duties
Typical duties that Social Directors may be required to do includes
- Organises pub crawls, housewarming parties, skirmish sessions, movie nights, and random for-sake-of-it parties
- Liaising with possible promoters and venues such as Red Bull
- Organises the Annual Social Events
- QUT Cliffhangers Annual Cocktail Party
- End of Year Break-up Party
Promotion Coordinator
General
Responsible for promoting the club and its activities.
Duties
Typical duties that the Promotion Coordinator may be required to do includes
- Organising fliers, posters, and various materials to be placed around QUT
- Manages the club's facebook page
- Promoting of club events and activities
- Climbing Trips
- Social Events
Webmaster
General
The role of the webmaster encompasses all tasks related to both the maintenance and development of the QUT Cliffhangers web site.
Duties
Typical duties that the Webmaster may be required to do includes
- Assessment of the areas of the website which are in need of maintenance as well as identifying new functionality which may be needed in order to facilitate the needs of the club.
- The implementation of new functionality and changes.
- As the website is currently able to be edited by anyone, the webmaster is also charged with the responsibility of monitoring/moderating new content which is added as well as ensuring that the website maintains a consistent look and feel.
- Ensure that the registration/lease of any infrastructure which the website depends upon is kept up to date (i.e. domain names, hosting shops, SSL certificates etc). This also potentially includes the recommendation of specific providers of any such facilities.
Current and Past Executives
| President | Vice President | Treasurer | Secretary | Quartermaster | Skills Coordinator | Trip Coordinator | Social Director | Promotion Coordinator | Webmaster | |
|---|---|---|---|---|---|---|---|---|---|---|
| 2011 | Steve Cox | Steve Jonker | Jia Chen (Sem1) and Michael Gillott (Sem2) | Loren Winstanley | Dave Callum and Bjorn Lyngwa | Diana Awabdy | Aaron de Waal, Michael Hirning, and Michael Houghton | Tristan Clark (Sem1), Tom Kaye, and Jia Chen (Sem2) | Jia Chen | Nick Weedon |
| 2010 | Shawn Liam (Sem1) and Will Chan (Sem2) | Will Chan (Sem1) and Steve Cox (Sem2) | Sinead Foster | Ee Lyn Yap | Tom Kjaer-Olsen and Adam Mujaj | Bjorn Lyngwa | Tristan Baskerville, Charles Driver, and Ben Ong | Steve Cox (Sem1), Jia Chen, and Tristan Clark (Sem2) | n/a | Peter Jardine |
| 2009 | Adam Gibson | Tristan Baskerville | Bjorn Lyngwa | Courtney Bryce | Blake Turner and Mark Dickie | Adam Mujaj | Emma Vardy-Bragg, Peter Riesz, and Tom Kjaer-Olsen | Anne Pirkkenan and Tiffany Stanley | n/a | Shawn Liam |
| 2008 | Dave Lynn | Tom Kjaer-Olsen | Bjorn Lyngwa | Scott Constable | Blake Turner and Charles Driver | n/a | Mark Dickie and Peter Riesz | Ian Lay, Sinead Foster, and Courtney Bryce | n/a | Nick Weedon |
| 2007 | Tristan Baskerville | Dave Lynn | Adam Mujaj | Meg Jordan | Ria Zoeller and Adam Gibson | n/a | Luke Hillyard and Zake Browner | Phil Stephens and Megan O'Loughlin | n/a | Damien Ayers |
Other past Presidents includes:
- Ria Zoeller, An Vu, Jess Dix, Kai Lund, Wyn Nguyen, Brenton Searle, Nathan Perkins, Ben O'Connell, and Ged Rutten.